Policy IICA: Field Trips, Overnight Travel, and International Travel

FIELD TRIPS:

A school-sponsored field trip is any excursion of students, which isorganized by school personnel, and/or on school time, and/or utilizesschool funds or equipment and receives the approval of theSuperintendent or his/her designee. No trip shall be deemed aschool-sponsored field trip unless it has received the specific approvalof the Superintendent or his/her designee. School-sponsored fieldtrips may be conducted during school or non-school time. Field tripsshould be planned to minimize the disruption of other classes.

The School Committee delegates to the Superintendent or his/herdesignee authority to approve field trips (within budgetary limitation)so long as each individual trip meets all of the following conditions:

1. Must be curriculum-related or be part of a school-sponsored andschool-approved extracurricular activity (i.e. orchestra, choir, studentcouncil, etc.).

2. Parent/Guardian signed permission is required before any student is permitted to participate in a field trip.

Exceptions to any of the above conditions must receive the specificapproval of the Superintendent or his/her designee before the field tripmay be taken.

All school rules and disciplinary consequences outlined in Districtpolicies, the school’s student handbook, and the staff handbook will bein effect for students and chaperones on the trip.
Based on current academic performance, past behavior or specialcircumstances, the administration may refuse to allow a student toparticipate in a field trip.

LATE NIGHT AND OVERNIGHT TRAVEL:

Special permission from the Superintendent or his/her designee isrequired for all student trips which include late night (defined astravel between the hours of midnight and 6:00 a.m.) or overnight travel.Initial approval by the Superintendent or his/her designee is requiredbefore engaging students in fundraising activities. Overnight tripsshould offer significant educational benefits to students that clearlyjustify the time and expense of the trip. Such trips should beappropriate for the particular grade level.

Final approval will not be granted by the Superintendent or his/herdesignee until all preparations for the trip have been completedincluding, but not limited to, all logistical details involvingtransportation, accommodation arrangements, supervision and fundraisingefforts. No student, chaperone or parent/guardian may assume or relyupon the trip actually taking place until the Superintendent or his/herdesignee has given this final approval.

All school rules and disciplinary consequences outlined in Districtpolicies, the school’s student handbook, and the staff handbook will bein effect for students and chaperones on the trip.
Based on current academic performance, past behavior or specialcircumstances, the administration may refuse to allow a student toparticipate in a field trip.

INTERNATIONAL TRAVEL:

Special permission from the Superintendent or his/her designee isrequired for all school-sponsored international student trips. Initialapproval by the Superintendent or his/her designee is required beforeformally engaging students in any planning or fundraising activities.

Final approval will not be granted by the Superintendent or his/herdesignee until all preparations for the trip have been completedincluding, but not limited to, all logistical details involvingtransportation, accommodation arrangements, supervision and fundraisingefforts.

The Superintendent or his/her designee reserves the right to canceltrips up to the date of departure and to recall trips in progress ifhe/she believes there is potential danger to students or another reasondeemed appropriate by the Superintendent or his/her designee.Parents/Guardians will sign to acknowledge and affirm that they may loseany or all of the funds expended for the trip in the event ofcancellation or early termination of the trip. Trip insurance must bepurchased for all international trips. Parents/Guardians will beresponsible for any medical expenses incurred on the trip.

Students, their parents/guardians, and fundraising will pay for thecost of international trips. Fundraising activities should supportinclusion of students who might not otherwise be able to attend as aresult of their financial situation.

All school rules and disciplinary consequences outlined in Districtpolicies, the school’s student handbook, and the staff handbook will bein effect for students and chaperones on the trip. Parents/Guardianswill be asked to sign a contract indicating that they understand andagree to all rules for the trip before students will be allowed toparticipate. Parents/Guardians will be responsible for expensesrelative to a student having to return early because of a seriousviolation of a school rule or host country law.

Based on current academic performance, past behavior or specialcircumstances, the administration may refuse to allow a student toparticipate in an international trip.

PRIVATELY ORGANIZED TRIPS:

It is recognized that students, teachers, and administrators have theright to organize and participate as private citizens in non-schoolsponsored activities, including trips. Such activities must becompletely organized outside of school time and off school property tomake it perfectly clear to all concerned that they are not schoolsponsored. Organizers of non-school sponsored trips shall make it knownto all students and their parents that such an activity is notschool-sponsored.

Teachers and other school staff are prohibited from soliciting forprivately run trips through the school system and in the schools. TheSuperintendent or his/her designee will only review school-sanctionedtrips for approval. The Superintendent or his/her designee will notreview or approve trips that are privately organized and run withoutschool sanctioning.

LEGAL REF:

Chapter 346 of the Acts of 2002 (et al) approved on October 9, 2002
MGL 69:1B , 71:37N

Region Voted to Approve: 1/9/07 amended 8/19/08
Amherst Voted to Approve: 1/16/07 amended 10/14/08
Pelham Voted to Approve: amended 10/16/08
Effective Date: 1/9/07 amended 8/19/08